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Applicant privacy and cookie notice
Last updated: June 2023
1. INTRODUCTION
We are delighted that you are considering joining our team of tea enthusiasts. As part of our application process, we need to collect some information about you. We know that you care about your personal data and how it is used, and we want you to trust that Lipton Teas and Infusions uses your personal data carefully. This Applicant Privacy & Cookie Notice will help you understand what personal data we collect, why we collect it and what we do with it.
Please take a moment to familiarise yourself with the Applicant Privacy & Cookie Notice and let us know if you have any questions by sending us an email or submitting a request through privacy@lipton.com.
You also have rights in relation to how your personal data is used, such as the right to withdraw consent that you have previously given to your data being processed. See what your rights are and how you can exercise them here.
This Applicant Privacy & Cookie Notice relates only to personal data collected as part of Lipton Teas and Infusions job application and recruitment process. If you would like to understand how we process data more widely, please see our separate Privacy Notice.
Please note that if your application is successful and you join our team of tea enthusiasts, we will provide you with separate information explaining how we handle our employees’ personal data.
Key terms
We have tried to keep this Applicant Privacy & Cookie Notice as simple as possible, but to help your understanding, please familiarise yourself with the following privacy terms:
- Personal data is any information relating to an identified or identifiable living person (for example, name, email address, qualifications, employment history).
- Processing means any operation that is performed upon personal data, including collecting, using and storing data.
When “you” or “your” are used in this statement, we are referring to the relevant individual who is the subject of the personal data.
2. WHO WE ARE
References to "our", "us" or "we" within this Applicant Privacy & Cookie Notice include all of Lipton Teas and Infusions group companies and its 36 brands including Lipton Teas and Infusions, PG tips, Pukka, T2 and TAZO.
Lipton Teas and Infusionsis the data controller of your personal data. This means that we decide how and why your personal data is processed, either alone or jointly with others.
If the structure of our business changes, for example if we merge, combine or divest a part of our business, we may need to transfer your personal data to the relevant third party or re-organised organisation. This would be done, for instance, as part of any due diligence process or for the same purposes as set out in this Applicant Privacy & Cookie Notice.
For more information about Lipton Teas and Infusions, please visit this page.
If you have any questions about this Applicant Privacy & Cookie Notice or how we use your personal data, please contact privacy@lipton.com.
3. WHAT DATA WE COLLECT FROM YOU AND HOW WE USE IT
The type(s) of personal data we may collect directly from you, as well as the way in which we collect it, depends on how you interact with us.
How we collect your personal data
- Personal data collected directly from you. This includes personal data you provide us when you register for an account on our Career Opportunities site and any data you provide as part of the application and recruitment process. This will also include information that our Recruitment and hiring teams may record, for example interview notes.
- Personal data we collect automatically. We collect certain types of personal data when you interact with the Career’s section on our websites to help us understand how individuals engage with our recruitment process. We use cookies and similar technologies to collect some of this personal data. To find out more about how we use cookies, and similar tracking technologies online, and how to exercise your choices about these, please see the information in our Cookie Notice.
- Personal data we collect from other sources. We may collect your personal data from third parties such as referees, recruitment agencies and background screening providers. We may also collect information where you have interacted with our content on social media platforms, for example by ‘liking’ one of our job adverts. Please note that these third parties generally have their own privacy Applicant Privacy & Cookie Notices, cookie Applicant Privacy & Cookie Notices and terms. We encourage you to read them while using those websites.
Types of personal data we might collect
We may use the personal data that we collect about you as part of our applicant screening, assessment and interview processes.
Type of Personal Data | Purpose for Processing | Description of Processing | Legal Basis |
|---|---|---|---|
Name, (email) address, phone number, date of birth, employment history, and other information you include within your CV / resume | Screening your application
| Collecting, storing, using and analysing your personal data | (Prior to) performance of contract with you: We will (1) assess the application you have submitted to us to determine whether to proceed with the recruitment process and (2) keep you updated. |
Education, professional certifications, language skills, speaking, reading and writing proficiency, employment history, interview responses | Applicant evaluation | Collecting, storing, using and analysing your personal data | (Prior to) performance of contract with you: We will (1) assess the information provided as part of any application stages, including interviews, to determine whether to proceed with the recruitment process and (2) keep you updated. |
Name, (email) address, nationality, residency and visa status | Pre-employment screening. Including verifying whether you are entitled to work in the jurisdiction in which you are applying for a position with us, and obtaining references. | Collecting, storing, validating, using and sharing your personal data | Legal obligation: We are required by law to process your personal data for this purpose. Consent: Where we need to obtain personal data from a third party, such as a previous employer, as part of our pre-employment screening, we will obtain consent from you first. |
Online browsing data Referral source Language | Statistical research - To improve our job promotion and online recruitment process | Collecting, storing, using and analysing of your personal data | Legitimate Interest: In order to improve our job promotion and recruitment processes, we will analyse some of the personal data collected from you alongside the data of other applicants. We will only do this where it is not practicable for us to achieve the same outcome using anonymised data and where we have balanced your rights and freedoms against our interests, or those of any third parties, and determined your rights are not infringed. Consent: Where we would like to use cookies or similar tracking technologies to collect data about how you’ve interacted with our content online, e.g. by clicking on one of our job adverts, we will obtain your consent. |
Sensitive personal data
As part of your application, we may ask you to provide some sensitive personal data (for example, information related to your race or ethnic origin, religious beliefs, and health data) to help us monitor the existence or absence of equality of opportunity or treatment and for carrying out our obligations and exercising our specific rights under employment, social security and social protection law. We may carry out criminal records checks as part of our pre-employment screening processes. We will always explain why we are requesting this information and it is up to you whether you would like to provide it.
We only process sensitive personal data in limited circumstances and in accordance with applicable privacy law.
4. HOW LONG DO WE KEEP YOUR PERSONAL DATA?
We will not keep your personal data longer than necessary to meet the purposes for which it was gathered. Once this purpose has been fulfilled, we will either securely remove your personal data from our systems or anonymise it (i.e. remove those aspects of your personal data that link it to you so that you can no longer be identified). For example, we might anonymise data that you have shared with us as part of an unsuccessful application after 1 year, while we delete data shared as part of a question or a request you have sent us after 2 years.
Please note that in some cases we may have legal obligations to keep your data for some time after the initial purpose for collection has been met. For example, where we must keep your data for accounting, litigation, or regulatory reasons.
5. WHO DO WE SHARE YOUR PERSONAL DATA WITH?
We may disclose your personal data to certain trusted third parties, such as recruitment agencies, service providers or government authorities.
Where we share your personal data, we do so for the following purposes:
Type of Third-Party | Purpose for Disclosure |
|---|---|
Third party service providers | We use third parties to help us process your personal data in order to progress your application. These third parties cannot do anything with your personal data unless we have instructed them to do it. |
Government Authorities | We may transfer and disclose your personal data to comply with a legal obligation and when we believe that an applicable law requires it. For example, to perform a right to work check. |
Acquiring company | If the structure of our business changes, for example if we merge, combine or divest a part of our business, we may need to transfer your personal data to the relevant third party or re-organised organisation. |
6. WHERE WE STORE/TRANSFER YOUR PERSONAL DATA
Depending on your location and the position you apply for, we may transfer your personal data to entities within the Lipton Teas and Infusions group or to third parties based outside of the Economic European Area (“EEA”). If you are based in the EEA, we are required by law to ensure that your personal data enjoys a level of protection essentially equivalent to that within the EEA.
Transfers to countries with an EU Data Adequacy Decision
Some of the countries we may transfer personal data to have been recognised by the European Commission as offering an adequate level of protection to personal data (“Adequacy Decision”). You can find the complete list of Adequacy Decisions taken by the European Commission here. Consequently, personal data can flow from the EEA to that third country without any further safeguard being necessary.
Transfer to non-adequate non-EEA countries
We may also transfer data from the EEA to countries that do not have an Adequacy Decision. In those cases, we will only transfer personal data where we have added safeguards to our contracts with the receiving entities, so called EU Standard Data Protection Clauses, in order to ensure that your personal data is afforded the same level of protection as it is in the EEA.
7. SECURITY OF PERSONAL DATA
To protect your personal data from unauthorised access, disclosure or loss, we have put appropriate technical and organisational measures in place. These include encrypting connections and equipment, creating back-ups, and limiting and controlling those who can access the data.
8. YOUR RIGHTS
You have rights relating to your personal data. You can exercise these rights (as explained below) by sending an email with your contact details and your request to privacy@lipton.com. Please indicate in your request that it relates to information you have provided in relation to a job application.
We will handle your request carefully and respond to you without undue delay and at the latest within one month after receiving your request, unless there is a lawful reason to extend this period in which case we will let you know as soon as possible.
Please note that the extent to which you can exercise your rights may be limited by the rights and interests of other parties. For example, we may not be able to delete all of your personal data upon request where we have to keep it for legal reasons. If we are unable to exercise your request then we will let you know and explain why without undue delay.
a) Access
You can ask us whether we process your personal data and, if so, request a copy of that personal data.
b) Correction
You can request that we correct any personal data that we process about you that is inaccurate or incomplete.
c) Processing restriction
You can request that we limit or stop the processing of your personal data in some circumstances, such as when you contest the accuracy of the personal data.
d) Deletion
You can request that we delete your personal data in some circumstances.
e) Move, copy or transfer
You can request, in certain circumstances, that we transfer the personal data that you have shared with us to you or a third party of your choice. In such a case, we are under an obligation to send the data in a structured, commonly used, and machine-readable format.
f) Objection to data processing
You can object to our processing of your personal data in some circumstances and request that we stop such processing at any time.
g) Withdraw consent
Where you have agreed to your data being collected, you have the right to withdraw that consent at any time. You can do this by either following the information provided at the time you provided your consent, or by contacting us directly (see Section 11 below).
h) Exclusion from automated decision making
You have the right not to be subject to a decision based solely on automatic processing of your personal data, including profiling, if that decision would impact your legal rights or affect you in an otherwise significant manner.
i) Complaint to a supervisory authority
If you have a concern about the way we have handled your personal data, and you are located within the EU, and/or your rights were infringed within an EU country, you can lodge a complaint with your local data protection supervisory authority. A list of EU supervisory authorities is available here.
9. COOKIES APPLICANT PRIVACY & COOKIE NOTICE
Lipton Teas and Infusions websites & communications
We use cookies on our websites and in our marketing communications. To find out more about how we use cookies, and similar tracking technologies and how to exercise your choices about these, please see our Cookie Notice.
Lipton Teas and Infusions Career Opportunities portal
We use SAP SuccessFactors, which is a trusted third party, to support our recruitment process through our Career Opportunities portal. To find out about how they use cookies and similar tracking technologies, please see their Cookie Notice.
Lipton Teas and Infusions content on third party websites
Please note that where you engage with our content on other third-party websites, these third parties may also employ their own cookies and similar technologies which would then be governed by the cookie Applicant Privacy & Cookie Notice of the third party in question.
10. CONTACTING US
If you want to exercise any of the rights set out above or have any questions or concerns about how we look after your personal data, please contact us at privacy@lipton.com or by writing to us at: Lipton Teas and Infusions B.V. attn. Privacy, Weena 455, 3013AL Rotterdam. Please include your reply address when you write to us.
11. CHANGES TO THIS PRIVACY APPLICANT PRIVACY & COOKIE NOTICE
We keep this Applicant Privacy & Cookie Notice under regular review and will update it when necessary. You are encouraged to undertake your own reviews of this Applicant Privacy & Cookie Notice from time to time. We will notify you of any changes, including when they will take effect, if we are required to do so by data protection laws and we will always include at the top of the Applicant Privacy & Cookie Notice the date on which it was last updated.